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Directions for Submission of Grant Applications

Please include in your Grant Application the information below, in the order indicated. Additional information pertinent to your grant request, but not specifically listed below, may also be included. Please be thorough, yet brief.

An Executive Summary should consist of a synopsis of your grant request written in narrative form addressing purpose and priority. The Executive Summary should focus on the major points of your proposal, including a brief description of the proposed project, who it serves, why it’s important, and why your church/agency should receive funds to implement it. The Executive Summary should excite and inspire the reader to review your full proposal. It should also provide the essential information in a concise manner.

The Grant Proposal should describe your program in a thorough, yet brief, manner and include the following information.

  1. Name of the church or agency requesting the grant and name of the specific project/ministry to be funded.
  2. Dollar amount requested.
  3. Purpose of the grant
    • Describe the proposed project/ministry, including goals and objectives, and your plan to meet them.
    • Is this a new or continuing project/ministry?
    • Identify other organizations, partners, or funding sources participating in the project and their roles.
    • Provide a timetable for implementation.
    • Identify needs/problems to be addressed, target population, number of people to be served by project.
    • Confirm that this project/ministry is endorsed by the governing body of your church/agency and is part of a long-range plan for ministry in the community.

Attachments should include information only as it relates to the project or ministry seeking funding. These may include:

  1. Copy of current IRS determination letter indicating 501(c)(3) tax exempt status (only required for non-parish institutions)
  2. Statement verifying payroll tax payments, if any (pertains only to the project/ministry)
  3. Letters of support that substantiate need for the project and collaboration with other organizations
  4. Most recent annual financial statement
  5. Any other information pertinent to the grant proposal

Budget Information should provide complete information relating to both income and expenses in order that we can assess your qualifications for a United Methodist Foundation grant. This information should be as it relates to the proposed project/ministry seeking the grant, NOT the budget for the church or Agency. Please include:

  1. Income — Include all confirmed and anticipated sources of revenue and indicate their status.
    • Funds committed by your church or agency
    • Grants from other sources, such as:
      • Foundations
      • Corporations
    • Earned income (rent, fees, etc.)
    • Individual contributions and offerings
    • Fundraising events and product sales
    • Endowment fund income
    • In-kind support
    • Any additional revenue
    • Grant requested from the United Methodist Foundation
  2. Expenses — Include all anticipated expenses
    • Salaries and wages by individual position, specifying full- or part-time positions
    • Materials
    • Equipment
    • Rent
    • Insurance
    • Utilities
    • Publicity/Promotion
    • Office Supplies
    • Other expenses, such as:
      • Printing and copying
      • Telephone and fax
      • Postage and delivery
      • Mission share
      • Project expenses by category (for example: education, worship, etc.)
 
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